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How to Increase Employee Productivity

How to Increase Employee Productivity

Employee productivity is like a heartbeat. It plays a fundamental role in keeping your business alive and kicking. Of course, when everything is going smoothly, you probably don’t pay too much attention to it.

But, what happens if your workers are disengaged? The recent studies show that a disturbingly high number of people doesn’t work at their full productive capacities.

So, how to turn a displeased employee into a productivity powerhouse?

Let’s find out.

Eliminate Motivation Killers

First, you need to determine what motivation killers in your office are. In other words, you need to constantly monitor the work environment in search of potential problem areas that might affect your employees’ satisfaction and productivity.

The most common motivation killers are inadequate office space, ineffective collaboration, the lack of appreciation and poor organization.

Remember, no one likes bosses who are constantly sitting on the fence, schedule unproductive, time-wasting meetings and turn a deaf ear to their workers’ individual needs or issues.

So, be accessible to your employees, hear them out and try to find a solution to their problems efficiently. Obviously, it takes constant effort to make all this work, but it will definitely pay off in the long run.

Automate your Workflow

Automating your workflow is not just about having an internet connection and a few computers in your office. On the contrary, it requires investing a great deal of time in analyzing, tracking and utilizing different hardware and software solutions that will meet your employees’ needs most effectively. Luckily, as the number of sophisticated automation platforms and apps is constantly rising, this has never been simpler.

Here are several steps you should take.

  • Provide Real-Time Communication with instant messaging software, such as Skype for Business, Slack, HipChat, Stride, Google Hangouts, and CampFire. Such intuitive software solutions will enable an effective cross-channel communication, real-time messaging and an uninterrupted collaboration between in-house and remote workers.
  • Make Sure that your Data is Safe. In the last few years, cloud storage platforms, including Dropbox, Box, OneDrive, and Google Drive have become a must for small businesses with restricted budgets. Namely, the number of small businesses adopting these options is predicted to reach 80% by 2020. Apart from being cost-effective, cloud storage will also help you organize your workflow effectively, allow effective information sharing and, most importantly, make sure that your sensitive data is safe.
  • Promote Productive Collaboration. With the help of collaboration software like Basecamp, Asana, and Trello, bosses can easily monitor, streamline and manage their projects and teams, while employees can access the information on their tasks in a matter of seconds.
  • Keep Track of your Company Vehicles and Employees’ Activities. You probably have company vehicles that are constantly being used by your employees, and that’s okay. It makes commuting and business activities much easier to handle. However, you should take precaution when it comes to locating and keeping track of your company vehicles. Thanks to the developments in the IT sector, now you can always know where your employees and their vehicles are. For example, you can easily rely on GPS tracking device to precisely locate a company vehicle being used by your employees. This little device will help you rest assured that everything is alright at all times and that none of your employees are going off track with their duties.

Offer Incentives

Giving out incentives has always served as an outstanding motivation booster. According to a research, 71% of employees would rather work for a company that offers incentives than take a job with higher pay.

Most importantly, incentive programs don’t have to be expensive. Tiny rewards like movie tickets, free lunch, paid time off, certificates of achievement, flexible work arrangements, gift cards and happy hours might also do wonders.

Offer Career Development Opportunities

It’s an obligation of every employer to provide their workforce with numerous in-house career development options. As this is of the most effective factors when it comes to employee retention, you cannot afford to avoid it.

There is a plethora of skill-building opportunities that will definitely boost employee productivity, including seminars, mentoring, and industry-specific specializations. For instance, you could implement a famous Google’s 70-20-10 model for learning and development. Namely, they point out that career development is based on 70% of on-the-job experiences, 20% of developmental relationships and 10% of coursework and training.

Be Smart about Company Culture

We live in an age where there is more to work than just assigning tasks and making sure they are fulfilled in a reasonable amount of time. The modern workplace is an increasingly complex entity and company culture plays a major role in it.

Company culture entails a lot, from the way you compensate your employees to the way they spend time in the office; from the onboarding process to the way in which you encourage communication in the workplace.

Many companies go out of their way to build a certain company culture and, for the most part, this only has positive effects on employee job satisfaction rate and, ultimately, their performance.

Unfortunately, trying too hard to influence the company culture can have adverse effects as well. People are generally very apprehensive about employers trying to artificially alter the company culture.

The best way to “do” company culture is to treat  your employees as adults, understand there is more to work than handling tasks and allow the company culture to develop organically.

That being said, you will want to come down hard on anyone who is acting inappropriately or discriminating against anyone in any way.

There is no healthy company culture when someone is feeling unwelcome.

Conclusions

What you need to keep in mind is that most of your employees would rather be a part of a well-played team than just a member of an organization that doesn’t value their individuality. Therefore, in order to boost their productivity, it’s essential that you constantly assess and improve their overall satisfaction.

Hopefully, with these tips, you will manage to do so effectively.

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About David Webb

David Webb is a Sydney based business consultant and online marketing analyst. With six years of experience and a degree in online business strategy, he is driven to help the people in better understanding of this new digital age. In free time, David enjoys writing, travelling and occasional night out with his friends

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